Company Leave Policy Template
A company leave policy template defines the types of leave available to employees, their entitlements, carry-forward rules, and the process for requesting and approving leave. Without a published leave policy, every leave request becomes a negotiation — creating inconsistency, disputes, and management overhead. A clear policy sets expectations from day one.
Use this template in DeskPanda — FreeWho uses this template
- Startups formalising their HR policies for the first time
- Growing businesses standardising leave rules across departments
- HR teams updating leave policies for compliance
- Companies onboarding new employees who need policy documentation
Key fields in this template
Leave Types
Casual Leave, Sick Leave, Earned/Privilege Leave, Maternity/Paternity Leave, Bereavement Leave
Annual Entitlement
Number of days per leave type per year (e.g., 12 CL, 12 SL, 15 EL)
Accrual Rules
Whether leave accrues monthly or is credited upfront at the start of the year
Carry-Forward Policy
Maximum days that can be carried to the next year; lapse policy for excess
Approval Process
Who approves leave requests, timeline for approval, and notice period required
Leave Without Pay (LWP)
Policy for leave taken beyond entitlement — deduction from salary
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