Employee Onboarding Template
An employee onboarding template ensures every new hire goes through the same structured process — from document collection and system access to role introductions and first-week task assignments. Without a template, onboarding is inconsistent: some steps get missed, new hires feel confused, and HR spends time chasing information instead of focusing on the new employee experience.
Use this template in DeskPanda — FreeWho uses this template
- HR teams onboarding multiple new hires per month
- Startups formalising their first HR processes
- Managers onboarding team members without HR support
- Remote teams onboarding employees across locations
Key fields in this template
New Hire Name & Start Date
Basic identification for the onboarding checklist instance
Document Collection
ID proof, address proof, bank details, PAN, educational certificates — required before payroll setup
System Access Setup
Email account, DeskPanda access, relevant tools and software access
Role Introduction Tasks
Introduction to team, manager meeting, department overview session
First-Week Assignments
Specific tasks for the first 5 working days to get the new hire productive quickly
HR Policy Acknowledgement
Confirmation that the employee has read and agreed to company leave policy, code of conduct, etc.
Use this template in DeskPanda — free.
Free for up to 8 users. No credit card. Live in under an hour.
Common questions
Related templates
This template works best inside DeskPanda.
Task management, HR, attendance, payroll, invoicing, and team chat — in one platform. Free for up to 8 users.