Employee Leave Tracker Template
An employee leave tracker template helps HR managers and business owners monitor who is on leave, manage approval workflows, and maintain accurate leave balances across different leave types. Managing leave in a shared spreadsheet breaks down quickly as teams grow — approvals get missed, balances are miscalculated, and payroll deductions become a manual calculation.
Use this template in DeskPanda — FreeWho uses this template
- Managing casual leave, sick leave, and earned leave balances
- Tracking leave requests and approvals for teams of 10–80 people
- Ensuring coverage during peak business periods
- Connecting approved leave to payroll deductions automatically
Key fields in this template
Employee Name
The team member applying for leave
Leave Type
Casual Leave, Sick Leave, Earned Leave, Maternity Leave, etc.
Start Date & End Date
The period covered by the leave request
Number of Days
Total working days being requested, excluding weekends and holidays
Reason
Brief reason for leave — required for medical or personal leave types
Approval Status
Pending / Approved / Declined — tracked per request with timestamp
Use this template in DeskPanda — free.
Free for up to 8 users. No credit card. Live in under an hour.
Common questions
Related templates
This template works best inside DeskPanda.
Task management, HR, attendance, payroll, invoicing, and team chat — in one platform. Free for up to 8 users.